Archive for the ‘Wedding Guests’ Category

Besides your formal engagement, completing your wedding invitation list is one of the most important things you’ll need to take care of tactfully. Putting together your guest list will require a lot of thought and consideration – Who to invite, who not to invite, who should receive an announcement instead of a formal wedding invitation, etc.  Another thing to note is – every major decision regarding the wedding revolves around the total number of guests from your final wedding invitation list.

To get you started and as a general rule, family members and close friends should be sent wedding invitations even if they live far away from you. You may also send your formal wedding invitation to both parents as a keepsake only. Don’t forget members of your wedding party also known as your wedding attendants including the minister, officiant or clergy administering the wedding ceremony. If you are a couple planning a smaller wedding, your wedding invitation list may even be more intimate – the decision is entirely up to you. The key thing to remember when setting up your wedding invitation list is this – do whatever you can to ensure you don’t leave out anyone you really want and need to be at your wedding.

Quick Tips to help you setup your wedding invitation guest list:
1. Carry a small pocket notebook with you after your engagement to keep a list of anyone who comes to mind while you are out and about with your daily activities. If anyone comes to mind, make a note and when it’s time for you to finalize your list, you may review all of your sources together and create the official wedding invitation list.

2. Start a simple electronic spreadsheet with the following headers/columns below. The benefits to starting an electronic list are a. You and your spouse-to-be can share one single file or merge your individual lists once your guest list compilation is complete. b. You may send this list to your choice calligrapher or whoever is addressing your wedding invitation envelopes.

Helpful Headers for your Spreadsheet:

  1. Primary Guest Name
  2. Secondary or Additional Guest Name (if you are inviting someone else from the same address and they are not married to the primary guest for example – children ages 12 and under).
  3. Street Address
  4. City and State
  5. Zipcode
  6. Total Number of Invited Guests

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I have been asked this question too many times.  In fact, one of the most popular ways this question is presented is “I don’t want my guests to call me to ask, so is it okay if I simply list my gift registry on my wedding invitations?

The simple and honest answer is – NO, you should not include any gift registry information on your wedding invitations (either directly printed on your main/formal invitations or on one of your enclosures).  Traditional Wedding Etiquette considers, the inclusion of any gift information to be in very poor taste.

So how should you get the word out to your guests? There are two ways to do this:

1. Family and Friends: You simply share your wedding registry details with your family and close friends and allow them to pass this information along to your wedding guests when requested.

2. Wedding Website: You provide a “conservative” link on your wedding website with the registry information and then include your wedding website on one of the inserts or enclosures on your wedding invitations.  Do not list your wedding website directly on the main/formal invitations.  You may notice that I used the word “conservative” for the registry link on your website.  This just simply means do not overemphasize the words “Gift Registry” on your wedding website.   Simply posting a link on your home page gives your guests the option to click on the link hence leaving the decision of buying you a wedding gift or gifts entirely up to them.

For more tips on how to effectively use your wedding website, you may read my earlier blog post: “How to use a Wedding Website”

Vivian @ Event House

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In my last post – “Free Wedding Websites” I highlighted some popular wedding websites you may use to communicate additional wedding information to your wedding guests.  Be sure the wedding website you select reflects your personal style and taste as a couple.  Do your best to only include “enough” information and not “overwhelming” information on the wedding.  As a general guide, you may use your wedding website or wedding blog to communicate the following wedding details:

1. Your Personal photos (especially as a couple)
2. Your personal stories (for example – the proposal or engagement story)
3. Hotel Accommodations
4. Transportation or Travel Guide or Arrangements
5. Gift Registry
6. Side Attractions
7. Manage RSVP or Responses
8. Updates on your wedding plans
9. Any additional wedding information you feel will be helpful to your guests.
10. Post Wedding Information such as honeymoon photos.

As an invitation designer, I have included wedding websites on response cards, personalized map cards and guest information enclosures that go along with (and not printed directly on) the formal invitations.  Take a look at the following custom wedding map I completed for a couple showing their wedding website.  To view more maps I have produced for many brides and grooms, visit my website at www.EventHouseDesign.com

Custom Wedding Map Showing Wedding Website at Event House
Custom Wedding Map Showing Wedding Website by Event House

Vivian @ Event House

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